A structured brief for comparing seating products, requesting a useful quotation, and keeping project-specific requirements separate from unverified assumptions.
Reviewed by ROBERT CASA Product & Project Team · Last reviewed July 15, 2026
A useful checklist makes uncertainty visible. Do not fill an unknown field with a generic assumption. Mark it “confirm with supplier,” attach the required evidence, and close it before production approval.
Download editable CSV checklist
| Section | Required fields | Evidence or decision |
|---|---|---|
| Project | Customer type, venue, room/zone, destination, installation date, contact | Approved project brief |
| Product | Product ID, SKU, name, category, quantity by SKU, reference URL/image | Named product schedule |
| Dimensions | Unit, W/D/H, seat height, arm height, footprint and critical clearance | Current spec sheet or approved drawing |
| Materials | Upholstery, frame, foam/support, legs/base, hardware, finish and color | Approved sample and material record |
| Performance | Use intensity, cleaning, local code, required test/certificate, method and threshold | Product-specific supporting document |
| Commercial | MOQ, unit price basis, sample, production period, payment and validity | Dated quotation |
| Logistics | Packaging, labels, carton marks, quantity/carton, FOB point and forwarder | Packing and handover plan |
| Approval | Reviewer, sample/version, open items, change log and release date | Written production approval |
Map lobby, guest room, lounge and dining zones separately. Record cleaning, movement, replacement and finish consistency requirements.
Record table height, seat/arm clearance, aisle footprint, cleanability, turnover pattern and floor-protection needs.
Record client approval route, finish references, room-by-room quantities, sample sign-off and installation constraints.
Record assortment, repeat-order identity, packaging, labeling, display samples, channel requirements and product-data fields.
The core product and commercial fields are the same, but use frequency, cleaning, footprint, table interface, movement, guest dwell time, local requirements, and replacement planning may differ.
Record overall width, depth and height plus seat height, arm height, usable seat width, table or desk clearance, circulation footprint, and any doorway or lift constraint that matters to the project.
No. A mood board helps communicate design direction, but the order still needs named products, materials, dimensions, color/finish references, quantities, packaging, performance requirements, and approval evidence.
Name the exact requirement, jurisdiction, test method, product and material configuration, document format, and acceptance date. Do not assume that a generic material label proves compliance.