A practical procurement sequence for interior designers, hospitality buyers, and furniture retailers sourcing Italian-inspired seating manufactured and quality-controlled in Foshan, China.
Reviewed by ROBERT CASA Product & Project Team · Last reviewed July 15, 2026
The purpose of the workflow is not to add paperwork. It prevents a mood-board reference, a sample, and a production order from becoming three different specifications. Each checkpoint should close one set of unknowns before the next commercial commitment.
Define customer type, venue, quantities, target budget, destination port, installation date, and any required standards.
Select real catalog products by category, size, material direction, and intended use rather than choosing from mood alone.
Confirm dimensions, materials, colors, quantities, packaging, required documents, and which items still need quotation.
Record product, quantity, price basis, MOQ, sample plan, production window, payment terms, and FOB handover point in writing.
Approve the relevant material sample, finish sample, or full product sample before production when the project requires it.
Release production only against the approved written specification and record any later change as a new approval.
Review the agreed checkpoints, final photos, quantity, labels, and packing condition before shipment handover.
ROBERT CASA prepares the order for the confirmed FOB point; the buyer or nominated forwarder controls onward freight.
| Stage | Buyer input | Supplier confirmation | Evidence record |
|---|---|---|---|
| Shortlist | Venue, quantity, aesthetic and footprint | Real product pages and available options | Named URL shortlist |
| Quote | Target port, budget and required date | Price basis, MOQ, timing and exclusions | Dated quotation |
| Sample | Items requiring approval | Sample type, cost and timing | Approval photos or signed sample record |
| Production | Approved final specification | Production release and change log | Final specification sheet |
| Handover | Forwarder and shipping instructions | Packing, quantity and FOB point | Packing list and handover documents |
Do not treat an inspiration image as an approved specification. Product identity, materials, dimensions, color, quantity, packaging, and performance requirements should be written into the quote or specification record.
At minimum: product category, quantity by style, project type, destination port, target budget, required date, material direction, dimensions, and any mandatory performance or documentation requirement.
No. MOQ 5 is the published starting point for standard styles. Custom dimensions, materials, finishes, packaging, or mixed specifications must be confirmed in the quotation.
No universal production period should be assumed. The confirmed period depends on the selected product, quantity, material availability, sample approval, and production schedule and must appear in the quotation.
The quotation identifies the FOB handover point and seller responsibilities. The buyer or nominated freight forwarder manages the onward international freight, import process, and final delivery unless separately agreed.